Minutes….The regularly scheduled monthly meeting of the Remsen Town Board was held on Wednesday, October 12, 2016 and called to order by Supervisor Roger Helmer at 6:34PM at the Remsen Town Hall.

Members PRESENT:

Supervisor Roger Helmer

Councilman Duane Jones

Councilperson Donna Hamilton

Highway Supt. Richard Roberts

Town Attorney Tod Lascurettes

Members ABSENT:

Councilman Robert Wilcox

Councilman Thomas Murphy

Tim Hogan, Hogan Engineering, was present to discuss the comparison of cost options for three opportunities for new Town Hall facilities. Hogan provided the Board with an “Assessment of the Town Hall Functional Space and Accessibility” which included background, facility needs, space requirements, users of the facility, individual functional spaces, proposed space, and review of three building alternatives with associated cost projections for: (1) Existing Facility – 10540 Academy Lane, rehab and construction of an addition (est. costs $678,075), (2) Proposed Relocation – 9698 Main Street, reconfiguration of existing space for Town activities (est. costs $35,650 plus purchase price [asking $695,000]), and (3) New Construction – Buck Road, next to Highway Garage (est. costs $1,260,605).

The minutes for the September 14, 2016 regular meeting were read and accepted.

Assessor, Tonya Brown, submitted a sales report for the months of June, July, and August.

Councilperson Donna Hamilton suggested creating flyers to hand out that remind residents of the procedures for Recycle Day at the Town of Trenton Recycling Facility. Flyers will be made for distribution by Bob Fitzpatrick at the facility.

Donna Hamilton offered Resolution #39-16 to pay the General Fund bills in the amount of $6,070.85 on #10-16 Abstract. Seconded by Duane Jones. Ayes –Helmer, Jones, Hamilton. Nays – 0.

Duane Jones offered Resolution #40-16 to pay the Highway Fund bills in the amount of $9,259.50 on #10-16 Abstract. Seconded by Roger Helmer. Ayes –Helmer, Jones, Hamilton. Nays – 0.

Codes Enforcement Officer, Adrian Grenier, submitted a report for September.

Kristy Allen, Town Clerk, submitted a report for September.

Superintendent Roberts requested a transfer of funds in the amount of $5,000 from DA5148.4 to DA5130.4 to cover additional costs to repair trucks. The Highway Department will be putting plow equipment on the trucks in two weeks. Stone for next year’s paving projects is being hauled in and stockpiled. Superintendent Roberts provided three quotes for leasing trucks from Mohawk Valley Freightliner, Utica Mack, and Kenworth of Syracuse. Roberts would like the Board to review the potential lease options. 

Resolution #41-16 was offered by Roger Helmer to transfer funds in the amount of $5,000 from DA5148.4 to DA5130.4. Seconded by Donna Hamilton. Ayes –Helmer, Jones, Hamilton. Nays – 0.

Supervisor Helmer stated that the renewal for the Oneida County Snow & Ice Agreement has been received and there are additional insurance requirements. Helmer contacted Brian Scala from Oneida County DPW and Julie Dragluski from OneGroup. The Town’s insurance policy umbrella limit would need to be increased from $1 million to $3 million in order to meet the new requirements.

Resolution #42-16 was offered by Duane Jones to increase the umbrella limit for the insurance policy with OneGroup from $1 million to $3 million. Seconded by Donna Hamilton. Ayes –Helmer, Jones, Hamilton. Nays – 0.

Joe and Nina Griswold were present to discuss erosion issues at the base of their driveway on Briggs Rd. The driveway has washed out and the hillside is eroding due to the funneling of rainwater runoff. Superintendent Roberts will visit the site on 10/13 to address the issue.

Meeting adjourned at 8:07pm.